What is transcribing: Definition and Uses (Best Guide)

From the educational, governmental or audiovisual production fields, we hear a lot about transcribing.

Simply put, it is to convert spoken language to text, that is, to put a conversation, a speech, a recording, or any audio with a human speech on paper.

That said, there are many types of transcription, many ways to do it, and hundreds of elements to consider.

In this article, I will tell you all about what transcription is and all the advantages of this action.

What is transcribing? Definition

Transcription is the graphic representation of spoken language in written signs.

Simply put, when discussing transcribing, we refer to converting speech into text.

In short, transcription is the process of writing in words content that is in audio or recording format.

With the development of technology, you can make recordings and transcriptions at any time. There are even tools that are dedicated to transcribing live audio.

However, their quality is not always the best, and that is why we also resort to manual transcription done by a professional, or to powerful automatic transcription software with an online editor, such as ScriptMe.

This audio transcribed into a written content can be used in many ways. The most common ones are: study, research, video production, analysis, support in the judicial and legal world, among many other utilities.

What is transcribing Definition and Uses

The main uses of transcribing

Transcription is used in many contexts, one of them is in the legal and judicial framework because it facilitates access to stories and evidence to carry out their processes.

It is also widely used in organizations, transcribing team meetings in which ideas are proposed and discussed. Most importantly, agreements are reached on responsibilities and commitments: transcription allows for monitoring and evaluation.

Another use is in the field of marketing, in product presentation studies, as reactions and impressions are transcribed to evaluate consumer behavior.

On the other hand, transcription is very useful in qualitative research because it allows one to find meanings that might otherwise go unnoticed.

What are the Advantages of Transcribing Audio and Video to Text?

Transcribing audio and video to text offers a number of significant benefits that go beyond simple format conversion. Below, we highlight some of the main advantages:

Accuracy and Precision

A transcript provides a detailed and accurate record of what has been said. This is crucial to ensure that no important details are missed, especially in business, legal, medical and academic contexts, where accuracy is essential. Having the information in writing allows it to be easily reviewed and verified.

Speed and Efficiency

Using online transcription services such as Scriptme.io, you can get a transcript in just a few hours, saving valuable time and speeding up workflow. This is critical when you need speed in delivering projects or making decisions based on transcribed information.

Convenience and Accessibility

Doing transcription yourself can be a long and tedious process. Professional transcription services take care of all the technical details, providing a high-quality result without the extra effort. This includes improving audio quality and adjusting other technical aspects when the recording is not optimal.

Organization and Usability

By having the information in writing, you can use it anytime, anywhere, keeping it organized and accessible. Transcripts allow you to quickly locate information, analyze it, reach conclusions and make decisions more efficiently. Having accessible excerpts of conversations, interviews, speeches or presentations makes it easier to use them to inspire others and build your brand.

Recording and Documentation

Transcripts allow you to have a written record of what was done, decided and agreed upon. This record is invaluable for maintaining a clear and detailed history of events and decisions, while optimizing storage space by reducing the need to keep large audio and video files.

 Types of transcriptions

There are two types of transcriptions, and the one that is right for you depends on the objective you are looking for.

1. Verbatim transcription

It consists of transcribing all the contents present in the recording. This type of transcription requires high attention and detail orientation.

For example, the process of converting video to text often uses the verbatim method, because it involves transcribing every word and sound contained in the footage.

This is important when transcribing interviews or documentary films, to capture the complete context and nuances of the speaker’s words.

However, it is considered easier because it does not require editing.

2. Non Verbatim transcription (cleaned up)

What is considered irrelevant is eliminated. This results in a more understandable and fluid text at the moment of reading.

Additionally, adding captions to video is another use case of non-verbatim transcription.

This process plays a key role in making videos accessible to a wider audience, including individuals with hearing impairment or those who watch videos without sound.

Carefully edited non-verbatim transcriptions ensure that the video's key messages are presented concisely and clearly through captions.

No words or phrases are changed, but the content is edited to make the text easier to understand.

One popular use of non-verbatim transcription is to generate subtitles for multimedia content.

While the exact words spoken are important to capture, additional cues such as tone and semantics are often excluded for the sake of clarity and succinctness. The main goal is to create subtitles that distinctly convey the message to viewers.

Main transcript file formats

There are several formats for transcript files, each with specific uses and benefits:

  1. Word document (.doc) or text (.txt): this is a plain text version of your transcript. This way, you can edit it to fit your style or keep it the same.
  2. HTML: is used if the transcription is to be on a web page. This format is compatible with screen readers, which people with disabilities widely use. Its outstanding benefit is that it allows a screen reader to convert digital text into synthesized speech.
  3. PDF: this is also a plain file. The difference is that the end user cannot edit the content. These files are also easy to upload to the web.

What is a transcription service?

A transcription service is when you delegate the transcription of your audio files to a professional, i.e. a professional transcriptionist or a team of transcriptionists.

There are also automatic transcription services that use applications, websites or software to convert audio to text.

what is transcribing

These services have evolved a lot with technology, being now able to transcribe online and be uploaded to the cloud.

On the other hand, the manual transcription service is in charge of a transcriptionist who picks it up and transcribes it.

Depending on the type of audio, the type of service, and the purpose of the transcription, you will need a generic or educated professional in the subject of your audio.

Once the audio is transcribed, you will be notified by the professional or the platform that the document is ready.

Among other services, they can transcribe podcats to turn them into posts and increase SEO traffic and transcribe videos and audio to text.

A transcription service should offer you: a clear price, quality assurance, fully secure online ordering, easy to use platform and excellent attention and quality of service.

Transcription service

AI Technology for Efficient Transcription

As human beings, we are always looking for new and effective ways to share information. Transcribing audio and video content and communications is an excellent way to ensure your message reaches a wider audience. The numerous applications of transcription technology make it an extremely versatile accessibility tool. Not only does it meet the needs of people with disabilities, but it also benefits anyone who prefers to receive information in written format.

AI Technology for Efficient Transcription

Scriptme.io's transcription technology leverages recent advances in artificial intelligence to make the transcription process more efficient and reliable. Our platform is designed to meet the demands of modern consumers, staying ahead of the curve with future developments in accessibility technology.

Why you need to use a transcription service?

Because if you don't have the knowledge, time and technological resources, the transcription may not have the quality you want.

If you do it yourself or delegate it to someone else, they may have other occupations, which will delay the transcription process.

Additionally, in organizational, legal, academic, or judicial contexts, not faithfully transcribing content can have consequences.


what is transcribing, then? With this content you have learned a little more about what transcribing is and, as you have been able to see, it is used in many fields and moments.

Regardless of the context in which you find yourself, you have surely realized how useful it can be for you.

Audio transcription can benefit you greatly in the academic world, transcribing a lecture and preparing for that exam more accurately and reliably.

It will also help you when starting your YouTube channel since the transcription of the video to text will allow you to obtain a higher valuation by the algorithms when it comes to positioning it.

In the judicial field, research and production for television and film, it is also extremely necessary and used source.

Have you ever transcribed something? Were you surprised by all the world behind it?

Emil Nikkhah
Hi, I'm Emil Nikkhah.
For over 25 years, I have successfully built several television post-production companies.
Frustrated by the high cost and slowness of manual transcription and subtitling in this industry, we decided to create ScriptMe, a powerful software for automatic transcription and subtitling.
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